PST Transfer Instructions & FAQ

Whether you’re issuing your first IPO or you’re an established firm constructing a private offering, we can help you navigate through the ever growing regulatory environment. As a transfer agent, Pacific Services Group is regulated by the Securities and Exchange Commission and we diligently strive to educate our clients about different regulations. We regularly re-examine these rules and regulations to make certain that our policies are parallel, ensuring complete compliance and uniformity. No matter where your firm is on the business life cycle, Pacific Services Group can offer assistance.

Our website was created to educate and assist you. On this site you will find detailed information regarding specific request as well as general information on requirements.

Follow the tabs to access FAQ. If you have any questions or comments, please call us at (571) 485-9999.

To transfer a certificate out of the name of an individual we require the following:

  • Original certificate to be endorsed by the registered shareholder and signature medallion guaranteed by a financial institution.
  • Letter of instruction that includes the addresses of the new shareholders for our records. Please also include shipping information (a physical mailing address you would like the certificates sent to).
  • Tax ID number for all shareholders.

As part of the Emergency Economic Stabilization Act of 2008 implemented by the IRS we are now required to obtain the following Cost Basis information:

  • Date shares were acquired by the shareholder
  • Price per share

Please contact the appropriate transfer agent for the fees specific to this transaction.

To transfer a certificate out of the name of a Corporation we require the following:

  • Original certificate to be endorsed by an authorized individual of the registered Company and signature medallion guaranteed by a financial institution.
  • Corporate Resolution that states that the individual that signed the back of the certificate is authorized to sign, sell and transfer securities on behalf of that Company. It also must include a signature specimen of that individual.
  • Letter of instruction that includes the addresses of the new shareholders for our records. Please also include shipping information (a physical mailing address you would like the certificates sent to).
  • Tax ID number for all shareholders.

As part of the Emergency Economic Stabilization Act of 2008 implemented by the IRS we are now required to obtain the following Cost Basis information:

  • Date shares were acquired by the shareholder
  • Price per share

Please contact the appropriate transfer agent for the fees specific to this transaction.

In order to issue shares we need the following:

  • A written request to issue the shares including the physical addresses of the new holders (for our records) and where the completed certificates should be sent.
  • A Board of Director’s Resolution/Minutes of the meeting/Secretary’s certificate authorizing the issuance of the shares.
  • Confirmation that the shares are fully paid and non-assessable or if there are contingencies.
  • If the shares are free-trading or restricted. If restricted, then we need to know if you would like to us our standard legend, of if there is a special legend that should be placed on the certificate. If free-trading, then we need documentation to support that, including a legal opinion etc.
  • Tax ID number for all shareholders.

As part of the Emergency Economic Stabilization Act of 2008 implemented by the IRS we are now required to obtain the following Cost Basis information:

  • Date shares were acquired by the shareholder
  • Price per share

** In the event the Company wishes to issue free trading shares pursuant to an S-8 registration, PSG requires a letter from Issuer’s counsel that states the shares being issued are validly issued pursuant to the registration statement.

 

To remove a restriction on shares that have been held between 6 months and 1 year for Non-Affiliates we require the following:

  • Original stock certificate. The registered shareholder must endorse the back of the certificate and have it signature medallion guaranteed by a financial institution.
  • 144 Statement of Non-Affiliation filled out completely.
  • Brokers Representation Letter stating the shares have been or will be sold. Stock must be placed in a broker name.
  • A legal opinion from company counsel is required or an outside legal opinion may be authorized by the company.
  • Instructions that include a physical mailing address of where to send the new certificate back to and a contact number.
  • Tax ID number for all shareholders.

As part of the Emergency Economic Stabilization Act of 2008 implemented by the IRS we are now required to obtain the following Cost Basis information:

  • Date shares were acquired by the shareholder
  • Price per share

Please contact the appropriate transfer agent for the fees specific to this transaction.

To remove a restriction on shares that have been held for 1 year for Non-Affiliates we require the following:

  • Original stock certificate. As long as registration on the certificate is not changing the certificate does not need to be endorsed or signature medallion guaranteed.
  • 144 Statement of Non-Affiliation filled out completely.
  • A legal opinion from company counsel is required or an outside legal opinion may be authorized by the company.
  • Instructions that include a physical mailing address of where to send the new certificate back to and a contact number.
  • Tax ID number for all shareholders.

As part of the Emergency Economic Stabilization Act of 2008 implemented by the IRS we are now required to obtain the following Cost Basis information:

  • Date shares were acquired by the shareholder
  • Price per share

Please contact the appropriate transfer agent for the fees specific to this transaction.

To remove a restriction on shares for Affiliates we require the following:

  • Original stock certificate. The registered shareholder must endorse the back of the certificate and have it signature medallion guaranteed by a financial institution.
  • 144 Sellers letter filled out completely.
  • Brokers Representation Letter stating the shares have been or will be sold.
  • The stock that is being sold must be placed in a broker name.
  • The legend removal request must be presented by the broker to PSG directly.
  • A legal opinion from company counsel is required or an outside legal opinion may be authorized by the company and it must reference the affiliate requirements of rule 144 being met.
  • A copy of the filed form 144 from the SEC.
  • Instructions that include a physical mailing address of where to send the new certificate back to and a contact number.
  • Tax ID number for all shareholders.

As part of the Emergency Economic Stabilization Act of 2008 implemented by the IRS we are now required to obtain the following Cost Basis information:

  • Date shares were acquired by the shareholder
  • Price per share

Please contact the appropriate transfer agent for the fees specific to this transaction.


**Please note Shell companies cannot rely on rule 144. The Issuer cannot be considered a “shell” company for at least one year prior to the request.**

For a lost certificate

PSG must receive written notification of lost certificate either by EMAIL or FAX.

The fax or email must reference:

  • Issuing company
  • Registration (shareholder’s name)
  • Certificate number
  • Number of shares

We need all of the above information to note the certificate as lost.

In order to receive a new stock certificate/s, we must receive an OPEN PENALTY LOST INSTRUMENTS BOND. (Nevada Law: NRS 104.8405)

This can be purchased from any Insurance Company that will issue and we can assist in this process.

In order to transfer shares from a deceased person’s name to the beneficiary, we require the following items:

  • Original Stock certificate, Signed and Medallion Signature Guaranteed at a bank or broker by the beneficiary of the stock.
  • Original certified copy of the death certificate or letters of testamentary dated within the last 6 months.
  • Copy of Estate documents, trustee documents, will, etc. that shows the entitlement of the shares to the beneficiary.
  • Notarized affidavit of domicile attesting that the deceased lived at their last known address for at least the last year of their life.
  • Inheritance Tax Waiver, if applicable.
  • Tax ID number for all shareholders.

As part of the Emergency Economic Stabilization Act of 2008 implemented by the IRS we are now required to obtain the following Cost Basis information:

  • Date shares were acquired by the shareholder
  • Price per share

Please contact the appropriate transfer agent for the fees specific to this transaction.

(in accordance with the Securities Transfer Association Guidelines)

1. Broker holds securities for customers of the firm.

PRUDENTIAL SECURITIES INC (INCORPORATED)

2. Financial institution holds shares for customers in Nominee name.

CUDD & CO

BLOCK & CO

GLYNS NOMINEES LIMITED

3. Two or more partners hold shares in a PARTNERSHIP.

DOLLAR INVESTMENT CLUB A PARTNERSHIP.

MILLER & JONES

4. Individual ownership.

JOHN BROWN

MARY BLACK

5. Joint ownership.

• Joint Tenancy
– Form of ownership where two or more individuals hold shares as joint tenants with right of survivorship. When one tenant dies, the entire tenancy remains to the surviving tenants.

JOHN BROWN & MARY BROWN JT TEN.

• Tenants by the Entirety – Recognized by certain states as an appropriate form of registration for two individuals who are married to each other. When one tenant dies the property passes to the survivor.

MELVIN JONES & GRACE JONES TEN ENT.

• Tenants in common – Form of ownership where each tenant owns an undivided interest. When one tenant dies, his interest passes to his estate.

MELVIN SMITH & NANCY SMITH TEN COM.

• Community property – Form of ownership required by states that have adopted community property laws for shares owned by husband and wife.

JOHN BROWN & MARY BROWN COMMUNITY PROPERTY.

6. Form of registration of fiduciaries.

Estate representatives who are appointed by the court would register stock in the following manner depending on whether they were appointed executor under a will or administrator when there was no will.

  • JOHN BROWN EX U/W MARY JONES.
  • JOHN BROWN ADM EST MARY JONES.
  • FRANK PARIS PERSONAL REPRESENTATIVE OF THE ESTATE OF ARTHUR PINK.

(Louisiana only)

  • SUSAN BROWN USUFRUCT JOHN BROWN & MARY WILSON NAKED OWNERS.

7. Form of registration for life tenancy.

JOHN SMITH LIFE TENANT U/W MARY SMITH.

8. Forms of registration for fiduciaries appointed by the court to act for persons deemed impaired.

  • SALLY GREEN CONSERVATOR FOR ROBERT SMITH.
  • THOMAS ADAMS GUARDIAN FOR JOHN BROWN.
  • JOHN DOE CONSERVATOR OF THE PERSON AND ESTATE OF HARRY DOE.
  • FIRST NATIONAL BANK GUARDIAN OF THE ESTATE OF JOHN DOE SALLY GREEN AND JOHN DOE COMMITTEE MARY JONES.

9. Forms of TOD registration.

  • JOHN DOE TOD JANE SMITHSUBJECT TO STA TOD RULES.
  • ADAM JONES & MARY BROWN JT TEN TOD ROBERT SMITH SUBJECT TO STA TOD RULES.

10. Forms of custodial registrations.

  • MILTON GREEN CUST NANCY GREEN UNDER UNIF GIFTS TO MINORS ACT CA.
  • GEORGE GRIFFIN CUST PATRICIA BROWN UNDER UNIF TRANSFERS TO MINORS ACT OF NY.
  • MELVIN JONES CUST NANCY JONES UNDER THE MISSOURI TRANSFERS TO MINORS LAW.
  • ABC BANK AGENT FOR JOHN DOE UA DTD 09–20–80.
  • ABC BANK TRUSTEE JOHN DOE IRA DTD 06–17–88.

11. Forms of Living Trust Registrations.

  • JOHN DOE TRUSTEE U/A DTD 07–01–91 JOHN DOE TRUST.
  • ROBERT COHEN & MARY SMITH TRUSTEES U/A DTD 07–09–91JOHN BROWN REVOCABLE TRUST.
  • SALLY GREEN TRUSTEE U/A DTD 03–04–91 RUTH BROWN IRREVOCABLE TRUST.
  • JOHN BROWN TRUSTEE U/A DTD 02–03–91 NANCY SMITH LIVING TRUST F/B/O MARK SMITH.
  • THOMAS WATSON TRUSTEE U/A DTD 04–03–91 RUTH BENSON MARITAL TRUST.
  • THOMAS DOE TRUSTEE U/A DTD 04–03–91 MELVIN JACKSON LIVING TRUST.
  • CALVIN DOE TRUSTEE U/A DTD 06–28–91 DOE FAMILY TRUST.
  • MELVIN JOHNSON TRUSTEE U/A 10/26/91 PATRICIA JOHNSON TRUST M/B MELVIN JOHNSON.
  • JOHN DOE TRUSTEE U/A 07–01–91 F/B/O JANE DOE.
  • MARK BROWN TRUSTEE U/A DTD 04–12–91 M/B JOHN DOE.
  • BILL SMITH TRUSTEE UNDER DECLARATION OF TRUST DTD 06–05–91.
  • MARK BROWN TR U–A DTD 05–15–91 JANE DOE TRUST & PETER SMITH TR U–A DTD 06–03–91 KATHY DOE TRUST TEN COM AV-2.

12. Forms of Trusts created under a will. “TESTAMENTARY TRUST”

  • JANE DOE TRUSTEE U/W JOHN DOE.
  • MARY BAKER TRUSTEE U/W JOHN DOE F/B/O PHIL SMITH.
  • JOHN BROWN TRUSTEE U/W SUSAN GREENE JOHN BROWN.
  • JOHN BROWN TRUSTEE U/W MARY BROWN TRUST.
  • JOHN BROWN TRUSTEE U/W SAMUEL NEVINS F–B–O ERIC BROWN.
  • JOHN BROWN TRUSTEE U/W MARY BROWN RESIDUARY TRUST.
To rescind shares we need the following:

  • The original share certificate.
  • A Board of Directors’ Resolution authorizing the return to treasury of the shares enclosed.
  • The Hold Harmless Rescission form, on company letterhead with an authorized signature.
All invoices are generated on a monthly basis which includes all outstanding fees and expenses. Included in each invoice is a detailed report regarding monthly use and services rendered.

Should a company request a large transaction and/or incur a considerable amount of aggregate fees and expenses, Pacific Services Group may request pre-payment prior to the completion of a request. As well as finance charges may be incurred on any invoice that is not paid in full within 30 days.

Pacific Stock Company wants to help improve your bottom line and understands that having competitive fees and services benefits you and your shareholders. Let us speak with you and create a cost-effective solution for your firm.

Understanding EDGAR & XBRL filings.

Follow the link below to the EDGAR Filer Management page, once you have entered select “Apply for EDGAR Access (New)” on the left to fill out the Form ID. Once this form completed, it must be printed and notarized. It can then be electronically submitted to the SEC for review and issuance of access codes.

SEC Filer Management

For first time filers, a Form ID must be completed and notarized in order for the SEC to issue access codes. Follow the SEC link for specific instructions.

SEC Bulletin

XBRL stands for ‘eXtensible Business Reporting Language’ and is used to communicate financial and business data electronically. For a more in depth explanation follow the link to the SEC explanation below.

SEC; XBRL

Follow the link below to the SEC for instructions on payment methods.

SEC Website

Follow the link below to EDGAR Filer Management, once you are in the site on the left select “Generate Access Codes (New/Replacement).
EDGAR Filer Management

Generally, Directors and Company Counsel are authorized parties to approve SEC Filings. If you would like to update your company information please contact Pacific Stock EDGAR Services for a File Authorization Form to identify who is authorized to approve SEC filings.